Mastering Delegation: Delegation Skill Frees You to Scale Your Business

Hello friends, leaders, and operators,

Every week, I speak with founders and executives who talk about delegation but very few actually do it well. Most of them are stuck in the weeds of their own business, doing everything themselves, and wondering why they’re not growing. I get it. The #1 thing I hear is, “But no one can do it as well as I can.” And maybe that’s true for now, but how much longer do you want to do everything by yourself?

So here’s the mindset shift I want you to take with you:
If someone can do it 70% to 80% as well as you, you get 100% of your time back to focus on what only you can do. That’s how you start scaling. That’s how you build a business that doesn’t rely on you for every little task.

A Quick Win You Can Apply Today

Let’s keep this simple.
What’s one recurring task that takes you 2+ hours a week, but doesn’t require your unique expertise? That’s your first delegation target.

It could be sending invoices, formatting client reports, setting up meetings, managing email follow-ups, whatever drains your energy but doesn’t move the company forward. Start there. That one shift could free up hours you can reinvest into strategy, team building, or product development.

Delegation Starts the Moment You Hire

Delegation isn’t just handing off a task and walking away. It starts the moment you hire someone. If you bring people into the company without clearly defining their responsibilities, day-to-day tasks, decision-making power, and who they should go to when unsure, you’re setting them up to fail.

I’ve seen it happen too many times. You can’t just expect people to “figure it out.” You need to provide structure. You need a system that helps them succeed.

My 9-Step Delegation Method

This is the process I’ve used personally as a COO and with clients. It works, if you stay patient, stay present, and commit to it.

1. Show them how to do it

2. Prepare detailed instructions

3. Ask them to do the task

4. Observe and guide

5. Step aside and let them work

6. Make minor corrections where needed

7. Give them time to become proficient

8. Pull yourself out and only support for key issues

9. Ask them to teach the next person

The final step is key. Once they own it, get them to write down the process which will improve your process and teach it forward. That’s how you build systems that scale, not just people, but repeatable knowledge.

Let Go to Grow

You’ll probably feel strange after your first successful delegation. Some people even feel replaceable. But if you feel that way, that means you’ve done it right. It means your team can finally function without your constant input, and that’s not a threat, it’s a milestone.

Your job now is to focus on the bigger picture of your business: vision, direction, and long-term growth.

According to data published in Strategypeopleculture, CEOs who are skilled at delegation generate 33% more revenue than those who aren't. Delegation is not just a productivity hack. It's a leadership skill that directly affects your growth potential.

Delegation isn’t about being lazy, it’s about being strategic. You can’t scale by doing everything yourself. The founders who break through are the ones who build people and processes that operate independently.

So here’s a simple offer, let’s get practical.

👉 Let’s map out your first 3 delegation wins in a free 20-minute strategy call.
You’ll walk away with clear action steps and know exactly what to delegate next.